Email is both a blessing and a curse. While it has made communication infinitely easier compared with snail mail, it has also led to a number of embarrassing incidents where emails have been sent with the wrong information or worse. This might lead to loss of clients or jobs. If you use Microsoft Outlook, this risk can be avoided, or at least minimized, by delaying the sending of emails to give you time to read what you’ve written, or cancel a mistakenly sent email.
Below are instructions on how to delay emails in Outlook.
7-second tape delay for emails
It worked well for hockey commentator Don Cherry after a few unpopular comments landed his program, Coach's Corner, in hot water. For emails, seven seconds is a bit short, we recommend delaying potentially inflammatory emails for 10 minutes, to give you time to review and possibly cancel if you notice mistakes. You can add a delay on individual emails in Outlook by:
- Clicking Options in the window you’re writing your email in and selecting More Options.
- Select Delay Delivery followed by Message Options.
- Clicking the box beside: Don’t deliver before and selecting the date and time to send the email.
You’ll be taken back to the message window after you’ve selected the delivery time, and pressing Send will put the email in the Outbox folder until the specified time. If you use a POP3 email account - if you’re unsure what you use, contact the administrator in charge of email - you will have to keep Outlook open.
There are many different reasons to use the delay function of Outlook, it’s especially useful if you often realize there are mistakes in your emails. You should still be sure to read over your emails and if it’s an angry reply or it contains negative information ensure that it carries a relevant tone and that you really want to send it. Has there ever been a time when you could have used this feature? Let us know.